Selection of a consultant for event management and media support for the organization of the 8th ECOWAS trade fair

SELECTION OF A CONSULTANT FOR EVENT MANAGEMENT AND MEDIA SUPPORT FOR THE
ORGANIZATION OF THE 8TH ECOWAS TRADE FAIR

1. The ECOWAS Commission, within the framework of the execution of its Budget, intends to use a portion of
the budgeted funds to finance the cost for the Consultancy Services for event management and media
support for the organization of the 8th ECOWAS trade fair. The eighth edition of the ECOWAS Trade Fair
would be organized taking into account good practices of Intra-African Trade Fair (IATF) and other
internationally organized fairs within African and beyond.
2. The successful event consultant will be responsible for the preparation and management of all logistical
issues and arrangements related to hosting a successful and professional regional trade fair event. Under
the supervision of the Directorate of Trade of the ECOWAS Commission, the Consultant will identify suitable
service providers, as needed, and liaise with these service providers regarding rooming, banqueting, IT
equipment and support, and other related arrangements. The scope of assignment would cover three broad
areas, specifically: pre-event; event and post-event activities.

3. The overall duration of the contract is estimated at twelve (12) months.

4. The ECOWAS Commission invites all interested, eligible and qualified individual Consultants to submit their
candidacy to provide the services described above. The Consultants must produce a letter of expression of
interest and their curriculum vitae, providing clear information on their experience and expertise with
respect to the assignment (CV, references of similar services demonstrating that they are qualified,
description of their experiences and tasks in similar assignments, availability, etc.).

5. The Consultants will be selected in accordance with the Selection of Individual Consultant set out in the
ECOWAS Revised Procurement Code. The shortlisted candidates will be interviewed for the position.

6. The attention of interested Consulting firms is particularly drawn to Article 118 of the ECOWAS Revised
Procurement Code (“Infringements by Candidates, Bidders and Awardees”), providing information on corrupt
or fraudulent practices in competing for or executing a contract. In addition, please refer to the following
specific information on conflict of interest related to this assignment as per “Article 1119 of the ECOWAS
Revised Procurement Code.

7. The shortlisting criteria are as follow:
Qualification (20%)
Shall hold a Master Degree in Communication, Journalism, Public Relation or business-related degree.
Experience (70 %)

The candidate shall justify of having ten (10) years’ experience in a private or public organization, with at
least five years’ experience in conducting corporate events.
Must demonstrate of having organized three (3) events of international standards (references and
contact persons will be required)
Must demonstrate of having handled international delegates and government officials with the protocol
decorum that it entails.

Language skills (10%)
Individual consultants must be able to read, write, and speak fluently two of three ECOWAS official
languages (English, French or Portuguese). Working knowledge of any other official language of ECOWAS
will be an added advantage.

8. Interested consultants can obtain further information at the e-mail addresses mentioned below during
working hours: 9.00am – 1.00pm, Nigerian Time, (GMT + 1) Mondays through Fridays (except public
holidays): (Abuja Time): sbangoura@ecowas.int with copy to procurement@ecowas.int,
ikkamara@ecowas.int rguira@ecowas.int; ksofola@ecowas.int.

9. Expressions of Interest must be delivered latest by Wednesday August 23, 2023, at 11:00 am (GMT + 1),
Nigerian Time, electronically by e-mail, it must be clearly indicated: “Expressions of Interest for selection
of a consultant for event management and media support for organization of the 8th trade fair’’ at the
following address.

ECOWAS Commission, Directorate of General Administration, Procurement Division, Plot
101, Yakubu Gowon Crescent, Asokoro District, Abuja, NIGERIA.
E-mail: sbangoura@ecowas.int with copy to procurement@ecowas.int,
ikkamara@ecowas.int rguira@ecowas.int; ksofola@ecowas.int.

10. This request for EOI can be viewed on ECOWAS’ Website