Deputy Chief Registrar
25 Jun, 2025JOB TITLE | Deputy Chief Registrar | |
JOB CODE | ||
INSTITUTION | ECOWAS Court of Justice | |
GRADE | D1 | |
AGENCY | Commission | |
DEPARTEMENT | Registry | |
ANNUAL SALARY | UA 81,435.54 / USD 128,488.99 | |
STATUS | PERMANENT | |
DIRECTORATE | Registry | |
DIVISION | Registry | |
LINE SUPERVISOR | Chief Registrar | |
SUPERVISING | · Registrar and Verbatim Report
· Judicial Certified Translation and Interpretation · Judicial Process and Case Management · Appeal, Arbitration and Enforcement · Judicial Records, Archives and Publication |
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DUTY STATION | ABUJA, NIGERIA | |
Applications should be sent to: b53deputychiefregistrarccj@ecowas.int
ROLE OVERVIEW |
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Under the supervision of the Chief Registrar, the incumbent shall be responsible for coordinating the day-to-day duties and activities of the Registry. He/she shall manage the management of judicial records and ensure the provision of adequate services for the efficient discharge of the judicial functions of the Court. | ||
He/she shall provide supervisory role to the Registrar Verbatim Report, Registrar Judicial Certified Translation and Interpretation, Registrar Judicial Process and Case Management, Registrar Appeal, Arbitration and Enforcement and Registrar Judicial Records, Archives and Publication. Act in the stead of the Chief Registrar during his/her absence from duty. | ||
ROLE AND RESPONSIBILITIES |
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· Clearly communicate the vision of the Court with regards to legal matters and explain how the registry’s activities fit into the Court’s strategy. Put in place mechanisms to achieve assigned tasks efficiently and effectively to the different registrars. | ||
· Demonstrate an ability to adapt to rapid technical, political, social, and or economical change. | ||
· Maintain constant contact with the Chief Registrar and other Directors within the court to ensure harmonization of the Registry’s work with their departments. | ||
· Plan annual goals and objectives, work plan, activities and budget tied to the Registry’s overall plan. | ||
· Measure and monitor goal achievement; negotiate suitable adjustments to goals and budgets. | ||
· Implement performance-based budgeting within the Registry. | ||
· Organize the Registry in an efficient manner with clear reporting lines, minimal. | ||
· Bureaucracy and optimal delegation of responsibilities and authority. | ||
· Set standards of work and create mechanisms to monitor staff output and ensure that standards are maintained, and deadlines met without compromising the quality of work. | ||
· Manage the system of setting individual performance planning and standards through existing Performance Management systems. | ||
· Provide regular and prompt performance feedback to direct reports. |
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· Actively engaged in the development of staff to ensure skills are built to match plans, goals, and existing structures. | ||
· Create a productive working atmosphere within the Directorate to encourage staff Participation, engagement, and motivation. | ||
· Direct technical guidance on programme design or implementation in an area where he or she has high-level technical expertise. | ||
· Represent ECOWAS in professional meetings or working groups; make speeches, negotiate agreements, mediate disputes on behalf of the President. | ||
· Lead or participate in technical missions to develop projects and programmes. | ||
· Provide Advise on issues relating to his or her area of technical expertise. | ||
· Work with the relevant specialized Judicial Committee on regional Judicial matters, as needed. | ||
· Supervise, monitor, and coordinate the legal and judicial activities of the Court. | ||
· Plan, supervise, monitor, and coordinate the activities of the registry. | ||
· Supervise, monitor, and coordinate the processing of all applications to the court. | ||
· Monitor and record the processing of received applications. | ||
· Oversee the processing of incoming and outgoing judicial correspondence and ensure that their archival and retrieval methods are in accordance with up-to-date international standards. | ||
· Put in place mechanisms to ensure that the public is well informed of the services of the court and how they can be accessed. | ||
· Ensure that the turnaround time of processing of requests is within set standards. | ||
· Ensure that all judicial records are digitalized and updated regularly. | ||
· Ensure docket and automated case file management, control indexing and retrieval mechanisms of the court are functional and updated regularly | ||
· Attend Court sittings and serve as secretary during court proceedings. | ||
· Monitor the translation of all court proceedings into ECOWAS official languages. | ||
· Ensure that all standard procedures of the court are available in the three official languages of ECOWAS. | ||
· Coordinate the preparation of the registry’s annual work plan | ||
· Coordinate the preparation of the registry’s annual budget. | ||
· Perform any other official tasks as may be assigned by supervisor. | ||
ACADEMIC QUALIFICATIONS AND EXPERIENCE | ||
· Master’s degree (or equivalent) in Law with a specialization in International, Administrative or Commercial law, Economic Sciences, Public or Business Administration or related fields. from a university of recognized standing | ||
· 12 years progressively responsible managerial experience in judicial institutions and bodies, experience in law, including legal analysis, research and writing with experience as a lawyer in the legal office of an intergovernmental organization or government including 6 years of relevant international work experience and 5 years at a supervisory level | ||
· Extensive knowledge of Court rules and regulations, policies, procedures, and operations of ECOWAS as well as applicable jurisprudence, and financial regulations. | ||
· Strong conceptual and analytical skills in the review of existing policies and procedures. | ||
· Understanding of the challenges and opportunities of a coherent information strategy combined with appreciation of the technologies involved. | ||
· Demonstrated in-depth knowledge and understanding of the political, social, and economic environment and their impact on the implementation of ECOWAS mandate. | ||
· Knowledge of the substantive role of ECOWAS on the rule of law in general and of ECOWAS interventions on specific areas/themes related to the rule of law. | ||
AGE LIMIT
Be below 50 years old. This provision does not apply to internal candidates. |
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ECOWAS KEY COMPETENCIES | ||
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Assessment method: Assessment of qualified candidates may include a written exercise and a competency-based interview.
ECOWAS Work Environment:
ECOWAS provides a work environment that reflects the values of gender equality, diversity, integrity, and a healthy work-life balance.
We are committed to ensuring gender parity in the organization and therefore, we encourage women to apply for positions that suit their competencies.
Individuals from minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are also highly encouraged to apply. Diversity, Equity, and Inclusion is at the heart of ECOWAS’s workforce.
Disclaimer:
Selection and appointment will be subject to background and reference checks and other administrative requirements.
ECOWAS does not charge for any application, processing, training, interviewing, testing in connection with application or recruitment processes and does not concern itself with information on applicants’ bank accounts.
To view the complete job description and apply to this position, follow the link below.