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Programme Assistant Gender and Civil Society

15 Apr, 2024
JOB CODE: 20003551
ANNUAL SALARY AU 26,768.18/USD 42,234.84 ; AU31,502.30/USD 49,704.33 ;

AU 35,815.21/USD 56,509.24

STATUS Permanent
Applications should be sent to: b45progassistdakar2@ecowas.int

Deadline For Application : 15th May 2024



The Assistant assists the Programme Officers in the efficient day-to-day program activities of the Institution as may be required by programme officers.

The incumbent initiates tasks and provides administrative assistance in all activities associated with programme activities.



·       Draft Terms of References, invitation letters, and reports of internal meetings.

·       Prepare working documents for internal and external meetings of the Programme Unit;

·       Liaise and follow up on internal and external correspondence for programme activities.

·       Assist with managing and organizing the administrative activities for programme meetings.

·       Assisting in accommodation requirements during workshops; seminars and fora.

·       Maintains a database of participants at programme meetings.

·       Ensure a properly maintained filling system in Programme Unit.

·       Assist in the preparation of periodic status reports of the Programmes Unit, drafting of minutes of meetings, speeches, letters, and other relevant documents as needed in the Programme Unit.

·       Assist in the updating of Focal Points lists within member countries.

·       Liaising with the Focal Points within Member Countries for follow-up actions on the transmission of correspondences.

·       Monitoring and fulfilling the material needs of the Programme Unit.

·       Assist in the monitoring of all Conventions; Memorandum of Understanding; Agreement for Programmes between the Institution and third parties.

·       Establish a database of partners and other stakeholders intervening in programme activities.

·       Participate in the management of the Documentation Centre;

·       Undertake other related tasks, that may be assigned by Programmes officers.




·       Minimum Brevet de Technicien (BT)/OND or equivalent in a field relevant to a specialized or focus area; specialized training in programme/ project management is desirable.

·     A minimum of 5 years of progressively responsible experience in programme or project administration, technical cooperation, or related area is required.

·     Working knowledge of Programme Management in Gender, including proficiency in computer applications.

·      Ability to organize information/data to facilitate the work of the programme Officers including knowledge of relevant ECM filing systems and correspondence-related procedures, guidelines, and processes to prepare and use administrative documents and templates”.

·     Knowledge of and ability to identify the required resources for programs/ projects and to perform specific specialized activities aimed at the effective and efficient functioning of the Programme team.

·     Knowledge of internal policies, processes, and procedures generally and those related to Programme/project administration, implementation and evaluation, technical cooperation, programming, and budgeting.

·     Demonstrated knowledge of project management methods (including budget management, reporting monitoring, and evaluation).



Be below 50 years old. This provision does not apply to internal candidates.



·       Ability to assume a credible presence when explaining rules, standards, and expectations (e.g. deadlines) to ensure compliance and work expectations are met.

·       Ability to motivate self and/or others to engage in discussions that will result in recommendations to improve processes, templates, or other work tools.

·       Ability to engage in positive approaches to teamwork and participate actively in discussions and the achievement of team goals.

·       Ability to take responsibility for own career and performance with the occasional guidance from the supervisor/mentor.

·       Ability to build capacity of self and others by sharing knowledge, tools, expertise, and experience with others to remain proficient and well informed in the execution of assigned role.

·       Interpersonal, listening, and multitasking skills with a good understanding of client service responsibilities and role in representing ECOWAS values in all interactions.

·       Ability to take initiative to resolve routine problems associated with assigned tasks using good judgment in involving colleagues or superiors as required.

·       Ability to work as part of a team to resolve concerns, and problems and improve services.

·       Ability to manage own time effectively and organize own work area in a manner that will meet performance expectations related to assigned client services.

·       Ability to direct people to the appropriate source for further information and ask for help when overwhelmed with client demands.

·       Ability to apply culturally relevant and appropriate approaches with people from diverse cultural backgrounds.

·       Good diversity management skills to interact with individuals in a culturally appropriate manner and by ECOWAS rules/policies.

·       Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors.

·       Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

·       Knowledge of diversity management as it relates to daily work expectations and assigned tasks.

·       Knowledge of the ECOWAS mandate and operational goals of relevance to assigned responsibilities.

·       Ability to keep up to date with Departmental activities, schedules, and goals pertinence to own work team and functional area.

·       Knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound judgment in their application.

·       Demonstrated strong interest and commitment to ECOWAS values and activities in daily assumption of duties.

·       Excellent ability to maintain, process, and provide accurate information as part of assigned tasks.

·       Ability to organize files and information for easy retrieval and record keeping.

·       Ability to spot mistakes, act promptly to correct them, and learn from experiences.

·       Knowledge and ability to challenge and question fundamental assumptions regarding accepted ways of doing things in the spirit of improvement.

·       Ability to use current technology to communicate effectively e.g. office software programs, including spreadsheets, word processing, and graphic presentation software; ability to type and format presentations, reports, manuals, newsletters, and website content, and proficiency in information communication technologies (ICT).

·       Well-developed information sharing skills using technology and established processes and practices.

·       Advanced verbal assertiveness and communication skills with a demonstrated ability to acknowledge and understand the validity of others’ viewpoints and to respond constructively.

·       Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.

·       Ability to allocate time for specific tasks in a manner that will meet deadlines and quality/quantity expectations.

·       Good organizational skills with an excellent ability to break down work into smaller parts and focus on the most important steps first.

·       Ability to contribute to maintaining organizational performance standards throughout the implementation of new processes, practices, and plans adopted by the Department and of relevance to assigned tasks.

·       Ability to monitor progress and to consider new goals in the context of assigned responsibilities.

·       Ability to follow through with commitments made to others.


Member States