HR Officer Staff Appointments

24 Mar, 2019
JOB TITLE HR Officer Staff Appointments
REF. ECW/HR/22031905
ANNUAL SALARY (UA 42,916.53/USD 67,713.70) / (UA 49,106.81/USD 77,480.72)
DEPARTMENT Human Resources
DIRECTORATE Human Resources
DIVISION Staff Welfare and Employee Services
LINE SUPERVISOR Principal Officer Staff Welfare & Employee Services
  • HR Assistants Compensation & Benefits
JD_HR_Ang_Staff Appointment Officer P2_P3


Under the supervision of the Staff Welfare & Employee Services, this position administers the arrangements for all staff appointments, including compiling appointment packs, drafting appointment/Renewal/Extension/Termination letters ensuring adherence to Recruitment guidelines, and issuing letters of appointment timely.



  • Maintain database of the appointment letters and ensure accuracy of staff details are correctly captured and updated at all times;
  • In conjunction with the Director Human Resources, prepare all employees offers contracts, permanent, temporary staff salaries in compliance with the contract agreement,
  • Dispatch offers and collect assumption of duty documentation timely
  • Facilitate the issue of appointment letters to all staff and ensure that records are kept up to date
  • Support that payroll records are up to date and accurate with new staff whose appointments are confirmed and the letters are ready
  • Plan staff on boarding/Exit and communicate timely information to Employee Relations Officer
  • Ensure proactive and timely processing of staff exit
  • Advise line managers and other employees on employment regulations and the employer’s own employment policies and procedures;
  • Safeguard staff members right to work at the organization,
  • Provide accurate management information as and when required ;
  • Perform any other tasks that may be assigned by the Director Human Resources



  • Bachelor degree in Law or Human Resource Management is required;
  • technical knowledge of human resources management in a private/ public sector or international organization; in one or more of the following sub-functions: training, recruitment, performance management, manpower planning, salary policy, pension administration and/or the administration of employee terms and conditions of employment;
  • knowledge of Staff Regulations, directives and policies of relevance to the execution of duties associated with the position.
  • 3 Years’ experience in Legal or Human Resources Management;
  • In-depth knowledge of Labor Law enforcement;
  • In-depth knowledge of HR Management best practices;
  • Practical use of Microsoft Office;
  • Practical Knowledge of ERPs is an advantage


  • ability to execute tasks, contact colleagues and contribute as needed towards  decision making to ensure tasks are completed in a timely manner;
  • ability to respect chain of command in an appropriate manner;
  • ability to model and advocate for compliance, good work ethics, flexibility and persistence to get job done coupled with an ability to influence positive teamwork and cooperation;
  • ability to work in teams to carry out semi-routine work including assigning work, training and checking work.
  • excellent interpersonal skills to engage with clients in positive exchanges that establishes mutual expectations, understanding and reduces uncertainties and conflicts;
  • ability to keep clients informed on matters of relevance to expectations, establishing “bring forward” systems and introducing other procedures/techniques to ensure that service standards are maintained;
  • ability to make decisions based on guidelines, procedures and precedents and maintain confidentiality and discretion with clients;
  • well-developed problem-solving, critical thinking and conflict resolution skills.
  • ability to perceive the moods and feelings of others, and to understand the attitude, interests, needs, and perspectives of others;
  • well-developed ability to relate well with people from varied backgrounds, open to understanding diverse cultural differences especially within West Africa;
  • ability to listen attentively to people’s ideas, requests and concerns and to explain to others the need for diversity management in every day workplace practices;
  • basic understanding of the ECOWAS organization mandate and its functions;
  • ability to explain the functional area assigned to and the contributions it makes to the organization and its mandate;
  • knowledge of ECOWAS semi-routine procedures, processes and practices as it relates to assigned responsibilities and information systems;
  • ability to apply ECOWAS standards in emailing, reporting, correspondences, etc. and to contribute to implementing associated changes as directed.
  • ability to carefully review and check the accuracy of information in work reports provided by management, management information systems or other individuals;
  • good knowledge of office monitoring indicators of relevance to own work and ability to provide brief reports or updates;
  • ability to edit, check, track and review documents prepared by others and reorganize data or information according to instructions using latest technology;
  • efficiently retrieves, inputs, edits, formats, transmits and links electronic file data used for analysis and understands data management operations;
  • demonstrated computer skills to communicate using tools, to write and format documents appropriately for presentation, the web, proposals, reports and other documents;
  • ability to proofread, edit and revise documents to ensure they follow standard conventions for punctuation and mechanics and formatted in accordance to ECOWAS communication standards;
  • ability to relay/redirect complete and accurate messages to appropriate persons/departments;
  • proficiency in   information communication technologies(ICT);
  • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
  • ability to organize information and materials for others, solving minor problems and checking for completeness and compliance to standards and instructions;
  • knowledge of techniques to prioritize tasks in fast paced workplace with frequent interruptions and moving deadlines and adaptability/ flexibility to meet work expectations;
  •  understanding and adherence to the policies, procedures and guidelines required to support the ECOWAS planning cycle at the individual and organizational level;
  • good initiative with an ability to identify what needs to be done and take action in a proactive manner.

APPLICATIONS SHOULD BE SENT TO: b1StaffAppointP@ecowas.int


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