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Selection of a consultancy firm to provide media dissemination services for visibility of ECOWAS short term election observation missions

Date : 19 Mar 2021 - 09 Apr 2021
Venue : Abuja, Nigeria,
Town : Abuja
Country : Nigeria

SELECTION OF A CONSULTANCY FIRM to provide media dissemination services for visibility of ECOWAS Short term Election Observation Missions

PERIOD OF ADVERTISEMENT:                           19th March 2021 – To: 9th April 2021

CLIENT:                                                          ECOWAS COMMISSION

SOURCE OF FUNDING:                                      ECOWAS Budget

TYPE:                                                             Call for Proposal

Dissemination of ESTEOMS – responses to clarification questions – Final

  1. The ECOWAS Commission intends to use its resources to finance a service contract with a consulting firm (could be a single firm, a consortium or partnership thereof) that will be responsible for the provision of media dissemination services for the visibility of ECOWAS Short term Election Observation Missions.
  2. The main objective is to provide dissemination of coverage of ECOWAS short term election observation missions to the Presidential elections in 3 ECOWAS member states. The Terms of Reference for this call for proposal is available at:


FR :

  1. The overall duration of the assignment is estimated at 90 days, which can be extended if necessary, based on the needs of the ECOWAS Commission as well as the contracted firm’s satisfactory performance.
  2. The ECOWAS Commission invites Consulting Firms with the required qualifications and experience to submit their proposals to provide the services described above. Interested, eligible and qualified consulting firms must provide full information on their qualifications and experience, demonstrating that they are qualified and experienced in providing similar services. The criteria for shortlisting are as follows:
  3. General Experience of the firm – Minimum five (5) years of demonstrated relevant experience in various forms of communications production and marketing, such as publications and Internet communication strategies.
  4. Specific experience – Prior experience in the conception, design, packaging, production and dissemination of communication products to a variety of audiences and understanding of channels of dissemination. Prior experience working with international institutions, regional organizations, or donors as well as prior experience working with clients in West Africa (or similar contexts). Prior experience in the design and production of a documentary is strongly preferred.
  5. Staff – Availability of Relevant Staff to be assigned to the ECOWAS project, showing full list of staff along with their respective CVs providing details on competencies (At least a bachelor’s degree in communications, public relations or related fields) as well as relevant experience in communication and public relations.
  6. Language: Demonstrated ability to work in one of the 3 languages of the ECOWAS Commission (English, French and Portuguese). Experience in working in a second language will be considered as an advantage.

NB: In addressing the above listed criteria, consulting firms must provide tangible evidence and detailed references for all claims made in terms of experience and capabilities, similar assignments, etc. Each reference provided should be summarized on a project sheet, and will be considered and accepted only if the candidate attaches supporting documents indicating the contact information of the contracting authorities so as to facilitate verification of the information provided, covering excerpts of contract (inner cover page; page with the signatures and the Terms of Reference) along with attestation(s) of good performance of each contract presented.

  1. 5. Interested Consulting firms may apply as a consortium or partnership to ensure and/or boost their consolidated capacities to execute the assignment.
  2. The eligibility criteria and the selection procedure shall comply with the ECOWAS Rules and Procedures for the Use of Consultants” (ECOWAS Procurement Code), available on its website: .The evaluation procedure will be based on Quality Cost Based Selection. Also, firms that are part of an international network are to submit only one expression of interest as a network.
  3. The attention of interested Consulting firms is particularly drawn to Article 118 of the ECOWAS Revised Procurement Code (“Infringements by Candidates, Bidders and Awardees”), providing information on corrupt or fraudulent practices in competing for or executing a contract. In addition, please refer to the following specific information on conflict of interest related to this assignment as per “Article 119 of the ECOWAS Revised Procurement Code.
  4. Interested consulting firms can obtain further information at the e-mail addresses mentioned below, during working days and hours of the ECOWAS Commission from 9:00 a.m. to 3:00 pm (Local Time – Nigeria): with copy to ;
  5. Technical and Financial Proposals must be delivered in sealed envelopes (1 signed Original and 3 Copies) in English, French or Portuguese and clearly marked Selection of a Consultant (Firm) for the provision of media dissemination services for the visibility of ECOWAS Short term Election Observation Missions.” Proposals must be sent to the address below by 9th of April, 2021 at 4.00 a.m. (GMT+1), Nigerian Time:

For delivery in person or by registered mail to:

Directorate of General Administration,

 Procurement Division

First (1st) Floor of the ECOWAS Commission Headquarters,

Plot 101, Yakubu Gowon Crescent,

Asokoro District, Abuja, NIGERIA.

Please note that electronic submissions are also accepted and shall be addressed to:, with copy to:;


  1. The working languages shall be English, French and Portuguese.
  2. This request for EOI can also be viewed on the following website:


Commissioner General Administration & Conference

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