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Selection of a Consultancy Firm for The Architectural & Engineering Services for the ECOWAS Humanitarian Logistics Depot In Bamako-Republic Of Mali (Regional Competitive Process)


Date : 02 Oct 2019 - 18 Nov 2019
Venue : ECOWAS Commission,
Town : ABUJA
Country : Nigeria

From: 02/10/2019;
To: 18/11/2019
Client: ECOWAS Commission
Type: Expression of Interest
Title: Selection of a Consultancy Firm for The Architectural & Engineering Services
for the ECOWAS Humanitarian Logistics Depot In Bamako-Republic Of Mali
(Regional Competitive Process)


The ECOWAS region has persistently suffered ravaging natural and human made challenges arising from varied triggers including violent crises, flooding and landslide, desertification, other effects of climate change, epidemics and food insecurity. The challenges have worsened over the years with emerging threats such as insurgencies, terrorism, farmers/herders conflicts and maritime crimes. The resultant impact include deaths, destruction and loss of properties, disruption of socio-economic lives, and forced population displacement. These aggregate to exacerbate the humanitarian challenges faced by the region and mars the integration and development agenda of ECOWAS. The challenges are aggravated by the already large scale and chronic poverty posture of the peoples and consequently, their low resilience to shocks.

2. During an Extra-Ordinary Summit of Heads of States and Government of ECOWAS, the Authority decided on the establishment of the ECOWAS Humanitarian Logistics Depot namely, the Humanitarian Logistics Depot in Bamako-Mali. It was a Decision of the Authority of Heads of States to Establish ECOWAS Humanitarian Logistics Depot.

3. The ECOWAS Humanitarian Logistics Depot is a regional facility for stockpiling and warehousing emergency food and non-food relief materials to ensure rapid response to disasters and other humanitarian challenges that exceed the coping capacity of the victims and government of Member States of ECOWAS towards returning lives of the affected population to normalcy. The facility will provide for storage of all types of relief materials, transportation, training, offices and accommodation for its staff, tools for preparation of goods for release to the beneficiaries etc

4. It is in this perspective that the ECOWAS Commission seeks to engage the services of an engineering and construction consulting firm for Engineering Study, Environmental Impact Analysis and Architectural Design Services for the design and supervision of the ‘ECOWAS Humanitarian Logistics Depot’ and related Structures in Bamako-Mali.

5. The objective of the assignment is to prepare the architectural, civil engineering and electromechanical design including drawings, specifications, bill of quantities (BOQ) etc ( see details in the ToR);
• Undertake environmental and topographical survey and analysis, material & soil investigation;
• Prepare a conceptual architectural design which will be subject to Client’s approval;
• Undertake detailed architectural design based on the principle of sustainable development (i.e. high environment quality and low energy consumption);
• Prepare structural design including concrete and masonry works, earthworks, pavements etc;
• Prepare required Engineering Plans, Specifications, Calculations and Construction Schedules;
• Computation of construction quantities and preparation of cost estimates;
• Prepare for the Client, Bidding Documents for construction works;
• Assist Client in tender process and bid evaluation as may be required;
• Supervision of construction works;
• Other related activities and services that may be assigned by the client.

6. Qualifications of the Firm:
For the realization of the mission, the firm shall:
• Have required relevant experience in Building Construction assessment, providing architectural design and supervision;
• Have carried out successfully similar assignments (Design and Supervision) for an international organisation or a renowned public body during the last 10 years;
• Have working experience in at least 2 ECOWAS Countries in the past ten (10) years;
• Have the capacity to produce and provide the reports in English/French or Portuguese.
7. The selection procedure will be based on Quality and Cost Based Selection method (QCBS) in accordance with the ECOWAS Procurement Code. ECOWAS Commission is under no obligation to shortlist any Consultant who expresses interest.
8 A shortlist of six (6) to Eight (08) firms which present the best profiles shall be drawn up after the expression of interest.

9. The firms that are part of an international network are to submit one expression of interest.

10. The ECOWAS Commission now invites eligible Consultants (Firm) to indicate their interest in providing these services. Interested consultancy firms must provide information showing that they are qualified to perform the services:
• List of relevant key experts for the assignment;
• The firm shall have on its team, experts with a combined knowledge of English and French;
• Evidence of verifiable technical references similar to this assignment (List of previous clients with contact details; brief description of the assignment; year; and the cost of the assignment);
• The office Address (Physical Address; Telephone; E-mail Address).
11. NB: The attention of interested Consultants is particularly drawn to Article 117 of the ECOWAS Procurement Code (“Infringements by Candidates, Bidders and Awardees”), providing information on corrupt or fraudulent practices in competing for or executing a contract. In addition, please refer to the following specific information on conflict of interest related to this assignment as per “Article 118 of the ECOWAS Procurement Code.

12. Interested Consultants may wish to apply as a consortium to enhance their profile and chance of being qualified.
13. Interested Consultants may obtain further information at the address below during office hours: Monday to Friday from 9.00 am (GMT+1), to 5.00 pm (GMT+1), Nigerian Time.
Procurement Division, Directorate of General Administration, ECOWAS Commission, Plot

14, Yakubu Gowon Crescent, Asokoro District, P. M. B. 401 Abuja Nigeria or by E-mail to the following addresses: procurement@ecowas.int with copy to: sbangoura@ecowas.int / deklu@ecowas.int / kfye@ecowas.int; kebba.fye@gmail.com; uobeche@ecowas.int; aamadou@ecowas.int;

15. Expression of Interest must be delivered in sealed envelope (1 Original and 3 copies) and clearly marked “SELECTION OF A CONSULTANCY FIRM FOR THE ARCHITECTURAL & ENGINEERING SERVICES FOR THE ECOWAS HUMANITARIAN LOGISTICS DEPOT IN BAMAKO-REPUBLIC OF MALI” to the address below latest by Monday , 18th November , 2019 at 11.00 am (GMT+1), Nigerian Time.
16. The ECOWAS Tender Box is located at General Administration, Procurement Division, First (1st) Floor of the ECOWAS Commission Headquarters.
Please note that electronic submissions are not accepted and will therefore not be considered.
17. This request for EoI can also be viewed on the following website: http://www.ecowas.int/doing-business-in-ecowas/ecowas-procurement/

Commissioner, General Administration & Conference

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