Parliamentary Research Officer

JOB TITLE Parliamentary Research Officer
INSTITUTION ECOWAS PARLIAMENT
GRADE P2/P3/P4
ANNUAL SALARY UA42,916.53  /  USD67,713.70

UA49,106.81  /  USD77,480.72

UA56,591.37  /  USD89,289.87

STATUS Permanent
DIRECTORATE Parliamentary Affairs & Research
DIVISION Library, Documentation & Research
LINE SUPERVISOR Principal Officer, Library, Documentation & Research
SUPERVISING  
DUTY STATION Abuja, Nigeria

 

APPLICATIONS SHOULD BE SENT TO:   b1p_parlreserchoff@parl.ecowas.int

 

ROLE OVERVIEW

Under the supervision of the Principal Officer, Library, Documentation & Research, the incumbent shall assist Members of Parliament  by providing them relevant well researched information for their work.

 

ROLE AND RESPONSIBILITIES

  • Respond in a timely manner to requests for information or enquiries from Committee members and other Members of Parliament;
  • Undertake research, usually from readily available sources, on clearly defined subjects;
  • Analyse and evaluate research and interpret data in order to identify the key issues;
  • Prepare and present, in both written and oral forms, the results of research in a manner appropriate for answering parliamentary questions, providing briefings to Committee members, or for providing content for newspaper articles and press releases ;
  • Prepare and provide briefings for Committee Clerks to be tabled at meetings of the Committee;
  • Monitor motions, petitions, legislations, Hansard, and other parliamentary activity as appropriate;
  • Monitor coverage in the media issues before the Committees;
  • Advise and guide the Committees, Members of Parliament, the Secretary-General and Committee Clerks on relevant policy matters;
  • Progress casework through liaison with local and national bodies, government agencies, lobby groups and other associated bodies;
  • Develop knowledge of relevant legislation and ensure that knowledge is maintained and updated;
  • Maintain precise, detailed records of each issue and ensure the confidentiality of data at all times;
  • Develop knowledge in specialist areas as required by the Committees;
  • Performs other tasks as may be assigned by the supervisor.

 

 

ACADEMIC QUALIFICATIONS AND EXPERIENCE

  • Bachelor’s degree or equivalent in International Relations, Political Science, Public Administration or a related field from a recognized University;
  • 2 years of progressively responsible professional working experience in political science, political affairs, international relations, law, mediation, conflict resolution, or related area is required;
  • knowledge and understanding of ECOWAS agency or institutional mandate, international non-proliferation theories, concepts and developments and ECOWAS strategies, including cooperation with Member-States and international organizations;
  • knowledge and understanding of ECOWAS agency/institution’s relations with national and regional agencies, International organizations and other international and diplomatic institutions;
  • Ability to liaise between ECOWAS members and Staff with the government of the country of residence, in focus areas;
  • Classification of information of relevance to the human resources management functional areas.

 

AGE LIMIT

Be below 50 years old.  This provision does not apply to internal candidates.

 

 

ECOWAS KEY COMPETENCIES

 

  • ability to execute tasks, contact colleagues and contribute as needed towards  decision making to ensure tasks are completed in a timely manner;
  • ability to respect chain of command in an appropriate manner;
  • ability to respect chain of command in an appropriate manner;
  • ability to guide own work by setting and monitoring goals with strong personal initiative and commitment to ECOWAS;
  • ability to model and advocate for compliance, good work ethics, flexibility and persistence to get job done coupled with an ability to influence positive teamwork and cooperation;
  • ability to work in teams to carry out semi-routine work including assigning work, training and checking work.
  • excellent interpersonal skills to engage with clients in positive exchanges that establishes mutual expectations, understanding and reduces uncertainties and conflicts;
  • ability to keep clients informed on matters of relevance to expectations, establishing “bring forward” systems and introducing other procedures/techniques to ensure that service standards are maintained;
  • ability to make decisions based on guidelines, procedures and precedents and maintain confidentiality and discretion with clients;
  • good judgement and demonstrated ability to be assertive – rather than passive or aggressive when interacting with clients;
  • well-developed problem-solving, critical thinking and conflict resolution skills.
  • ability to perceive the moods and feelings of others, and to understand the attitude, interests, needs, and perspectives of others;
  • well-developed ability to relate well with people from varied backgrounds, open to understanding diverse cultural differences especially within West Africa;
  • ability to listen attentively to people’s ideas, requests and concerns and to explain to others the need for diversity management in every day workplace practices;
  • Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Ability to factor in diversity when providing services, responding to requests, recognizing and releasing preconceived notions and stereotypical views of certain groups and individuals;
  • Basic understanding of the ECOWAS organization mandate and its functions;
  • Ability to explain the functional area assigned to and the contributions it makes to the organization and its mandate;
  • Knowledge of ECOWAS semi-routine procedures, processes and practices as it relates to assigned responsibilities and information systems;
  • Ability to apply ECOWAS standards in emailing, reporting, correspondences, etc. and to contribute to implementing associated changes as directed;
  • Ability to carefully review and check the accuracy of information in work reports provided by management, management information systems or other individuals;
  • Good knowledge of office monitoring indicators of relevance to own work and ability to provide brief reports or updates;
  • Ability to edit, check, track and review documents prepared by others and reorganize data or information according to instructions using latest technology;
  • Efficiently retrieves, inputs, edits, formats, transmits and links electronic file data used for analysis and understands data management operations;
  • Ability to condense information and/or produce concise summary notes to help others with decision-making, problem solving and/or assessment of work;
  • Demonstrated computer skills to communicate using tools, to write and format documents appropriately for presentation, the web, proposals, reports and other documents;
  • Ability to proofread, edit and revise documents to ensure they follow standard conventions for punctuation and mechanics and formatted in accordance to ECOWAS communication standards;
  • Ability to relay/redirect complete and accurate messages to appropriate persons/departments;
  • Proficiency in information communication technologies(ICT);
  • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
  • Ability to organize information and materials for others, solving minor problems and checking for completeness and compliance to standards and instructions;
  • Knowledge of techniques to prioritize tasks in fast paced workplace with frequent interruptions and moving deadlines and adaptability/ flexibility to meet work expectations;
  • Understanding and adherence to the policies, procedures and guidelines required to support the ECOWAS planning cycle at the individual and organizational level;
  • Good initiative with an ability to identify what needs to be done and take action in a proactive manner.

 

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