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Accounting Assistant

                                                   JOB PROFILE
JOB TITLE Accounting Assistant
INSTITUTION ECOWAS Regional Competitive Authority (ERCA)
GRADE G4/G5/G6
ANNUAL SALARY UA16,288.84 USD25,700.53/UA20,581.97 USD32,474.24/UA24,770.16 USD39,082.35
STATUS Permanent
AGENCY ECOWAS Regional Competitive Authority (ERCA)
DEPARTMENT Trade, Customs, Free Movement and Tourism
DIRECTORATE Administration & Finance
DIVISION Finance
LINE SUPERVISOR Accountant
SUPERVISING  
DUTY STATION BANJUL, GAMBIA
Applications should sent to:  b20accountassterca@ecowas.int

Role Overview:

Under the supervision of the Accountant, the incumbent assists with activities in the area of accounting as stated in the roles and responsibilities below.

 

Role And Responsibilities:

§  Assist in the year end closing of accounts and preparation of the financial statements;

§  Monthly exports and review of the trial balance of the year in review and note areas with issues;

§  Assist in analyzing of all general ledger accounts (Payables, receivables, Income & expenses) and adjust/propose corrections where necessary;

§  Preparation of journal vouchers and post into accounting system;

§  Amortization/expensing of utilized prepaid accounts;

§  Clearing of General Ledger open items;

§  Respond and provide requested information/documents to external auditors on issues raised during the year-end audit and recommend/ propose ways to correct them;

§  Assist the ERCA Departments in liaising with external auditors in closing of accounts and preparation of reports;

§  Assist other accounting activities like accounts payables, bank reconciliation, receivables etc and with issues/proposed adjustments raised during the financial year audit;

§  Receive vendor invoices, scan/import the images, verify data extraction is accurate, and route the documents into electronic workflow for processing;

§  Verify and post scanned invoices using appropriate transaction codes in SAP;

§  Identify and prevent duplicate invoice processing;

§  Identify missing vendor workflow and initiate the vendor creation process;

§  Process invoices in accordance with SAP requirements and ECOWAS financial policies and procedures;

§  Obtain and attach additional documentation as required for special expenditures including capital expenses;

§  Monitor opportunities to optimize timing of payments, based on payment terms;

§  Process disbursements in accordance with schedule;

§  Reconcile supplier statements and monitor vendor account balances;

§  Enter and post cash receipts into accounting software system (SAP) using the appropriate transaction codes;

§  Post all payments made or received by wire transfer timely and accurately;

§  Prepare accurate bank reconciliation statements on a monthly and timely basis;

§  Respond to internal and external queries in a timely and in a professional manner;

§  Assist in resolving invoice discrepancies with the vendor;

§  Process payable documents in accordance with their legal and compliance policies;

§  Process and release cheques for related invoices and claims promptly;

§  Verify outgoing cheques for accuracy;

§  Assist in the archiving of department documentation;

§  Process staff expense claim and travel return forms in a timely manner;

§  Provide general filing and administrative support to the finance department;

§  Assist in maintaining detailed records of budget estimates, obligations and available balances, producing forecasts of expenditure; reconcile divisional accounts with central accounts;

§  Perform any other duty assigned by the supervisor.

 

§  Monitor customer  (donors & community levy) accounts for non-payment and delayed payment

§  Analyze discrepancies and unpaid invoices

§  Assist in the preparation of budgets

§  Verify all claims submitted by contractors and projects for approval, in compliance with the terms of the  relevant contracts and budgets

§  Balancing the petty cash in daily basis

§  Compile the documents necessary to prepare a monthly reports.

 

ACADEMIC QUALIFICATIONS AND EXPERIENCE

§  Brevet deTechnicien Superieur (BTS)/Ordinary National Diploma (OND) or equivalent certificate in Finance and Accounting or a related field from a recognized University;

§  5 years of progressively more responsible work experience in finance, budget, accounting, or related area;

§  Demonstrated professional competence to extract, interpret, and analyze a wide variety of accounting data and to resolve data discrepancies and other problems;

§  Knowledge of transactional based accounting activities such as budgeting, payroll, vendor claims processing, reconciliation and financial reporting as related to assigned responsibilities;

§  Ability to identify and resolve accounting data discrepancies and operational problems.

 

 

ELIGIBLE CANDIDATES

Nationals of Gambia or other ECOWAS member-states resident in Gambia.

 

AGE LIMIT

Be below 50 years old. This provision does not apply to internal candidates.

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