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Bilingual Secretary

     Bilingual Secretary

 

NB: Locally recruited post; candidates to this position should be a Gambian or ECOWAS citizens legally resident in The Gambia.

 

SUPERVISOR: : THE Permanent Representative of the President of ECOWAS Commission to The Gambia

 

Grade: G5

 

Annual Salary: USD 12,465 – USD 16,575

 

Reference: ECW/PRG/BSEC-G2018

 

Duty Post: Banjul, The Gambia

 

Duration: Contract 1 year (renewable)

 

QUALIFICATIONS

A minimum of Higher National Diploma or equivalent in Secretarial Administration or related field.

 

EXPERIENCE AND SKILLS

  • Six (6) years work experience
  • Excellent written and oral communication skills
  • Sense of confidentiality
  • Excellent operational and administrative skills
  • Must be computer literate and possess excellent command of computer applications: MS-office (word, Excel, powerpoint, Access)
  • Document and database management skills
  • Experience in electronic and physical filing of documents
  • Ability to work under pressure in a multicultural environment

 

DUTIES AND RESPONSIBILITIES

 

  1. Book and schedule appointments for the Permanent Representative;
  2. Make telephone calls, verify incoming calls to ensure their importance and possibility to respond
  3. Receive and guide visitors to the office of the Permanent Representative;
  4. Create a recording system of in-coming and out-going mails; ensure archiving and filing of documents;
  5. Keep records of important files and documents for the Permanent Representative and make them available for reference as and when needed;
  6. Ensure follow-up on documents submitted to the Permanent Representative for signature;
  7. Drafts, prepares, types letters, reports, memos and general correspondence for Permanent Representative;
  8. Organise and take minutes of Meetings;
  9. Performs any other relevant duties as may be assigned

 

    LANGUAGE REQUIREMENTS

 

Fluency (written and oral) in two of the official languages of ECOWAS: French, English and Portuguese. A

working knowledge of a third ECOWAS language would be an advantage

Interested Candidates should send their applications at the following email address: bilingualsecgambia@ecowas.int

 

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